Grant Submission Process and Timeline

The Office of 赞助的研究 (OSR) supports faculty seeking funding for research, 奖学金, and creative work through a clear and effective process for all partners (Faculty, 赞助的研究, 太阳2注册平台的椅子, 学院院长, 及商业事务).

It is important to follow this process so that we can best support you in each step of proposal development, 提交, 以及拨款管理.

HMC’s approvals process ensures that proposal budgets — especially those involving durable equipment — are vetted by the Business Affairs Office and the 学院院长 for compliance issues, as well as to ensure that the College is prepared to support any ongoing costs the equipment might require from the college. The process is clear — and easy — for the faculty when submitting proposals. It doesn’t add much time and offers confidence to the faculty PI that they are fully supported by the institution.

大多数资助, 公共和私人, are submitted by and 授予 HMC or require institutional nomination, thus it is critical that you notify OSR of any opportunity you are interested in pursuing.  即使拨款不是由, 授予, 或由HMC管理, it is important to notify OSR about the opportunity so that 1) we can assist you with drafting a strong proposal, and 2) we can ensure there is no conflict with other institutional funding goals and efforts. 

截止日期前8-12周

  • Identify source of funding/solicitation
  • Discuss your proposal concept and timeline with your Chair
  • Notify the Office of 赞助的研究 of your intent to apply by submitting the 提交意向表格 
  • Schedule Kickoff meeting with Nicole Wallens (OSR) and Rodrigo Flores (Business Affairs)
  • 获取必要的门户 用户id 密码(e).g.、研究.政府, 奖助金.政府)
    • (NB: if you are registering for the first time, you will need to register as a PI and request access.)
  • 参加 SciENcv 来创建你的生物草图  
  • Compile list of all required documents 
    • (见我们的 检查表 and cf requirements of specific solicitation)
  • Read program announcement instructions carefully to ensure close adherence to rules and guidelines. Proposals that deviate from these rules and regulations will be rejected. Read the program solicitation carefully and reach out to the OSR with any questions.

截止日期前3周

  • 提交 budget and budget justification to Rodrigo Flores in Business Affairs for review and revision 
  • 一定要使用 当前预算模板

截止日期前两周

  • 内部审批
    • Share the final budget, justification, project summary, and COI披露 与OSR
    • You will receive an email through CongaSign (similar to DocuSign)
    • Review and approve the 提交 by signing (be sure to click “Complete signing”). 
    • The signing is sequential; your signature starts the process.
    • It will then go to BAO, DC, DOF, OSR 
  • 文档评审
    • 提交 a strong draft to the OSRP for feedback by no later than 14 days before the proposal deadline
      • Compliance check, formatting support, and content feedback
    • Declining this resource does not guarantee 提交.  Proposals will still be vetted for suitability 

截止日期前一周

  • 中创建提案 代理提交门户
  • 上传文件
  • 与AOR共享访问权限
    • Only take this step after all of your final documents are uploaded.  Sharing access is our notification that your proposal is ready for final review and 提交.
    • At least 48 hours is required for review.  If AOR access is made less than 48 hours before the deadline, we cannot guarantee adequate review or timely 提交.
    • We will review and notify you of either: required revisions or successful 提交.

48 Hours Before Deadline: Target 提交

  • This allows for any potential technical or other unforeseen issues